Operational software for holiday let managers
Track owner enquiries, onboard properties properly and keep compliance under control as your portfolio grows.
Built by the team behind Oyster Holiday Cottages . We know the difference between an EICR and a PAT test because we chase them too
If you manage holiday lets for property owners, you know the reality: certificates expiring, owners slow to respond, spreadsheets nobody trusts, and a growing portfolio that makes it all harder.
Foundations brings the operational side of the business into one place.
13 document types. Automated owner emails. Per-property scores. Nothing slips.
Track leads from first call to contract signed. See conversion rates and targets.
100+ field owner forms. They fill it in, you review it, the data goes straight into the property record.
William and Jack Matthews run Oyster Holiday Cottages, a holiday letting management company. They lived the spreadsheets, the certificate chasing, the onboarding chaos. They built Foundations to solve their own problems first. Then they realised every letting manager they spoke to had exactly the same ones.
They use Foundations every day to run Oyster. If something's not right, they see it too.
"We weren't looking to build software. We were looking to stop losing sleep over expired gas certs and missing property details. The software came out of that."Read more about our story →William Matthews, Co-founder, Foundations & Oyster Holiday Cottages
Six core modules covering everything from winning new owners to keeping your portfolio compliant.
Gas safety certificates, EICRs, fire risk assessments, insurance. 13 document types across 6 categories. See what's expired, expiring, and missing across your whole portfolio. Automated monthly emails to owners.
Learn more →Kanban board from New Lead through to Contract Signed. Track lead sources, log activity, record lapse reasons. Convert to owners with one click. All data carries over.
Learn more →Upload your management agreement as a PDF. Define signature and date fields. Send a link to the owner. They sign in their browser. No printing, no scanning, no posting.
Learn more →Send owners a structured form with 100+ fields: bedrooms, WiFi, key safes, utilities, septic tanks, the lot. They fill it in, you review and approve it, and the data goes straight into the property record.
Learn more →Cleaners get a link, open it on their phone, fill in the checklist, upload photos, and submit. You see every report as it comes in.
Learn more →Monthly targets for leads, visits, contracts, and go-lives. Actuals vs targets charts. Pipeline conversion rates and lead source breakdown. Know where the business stands.
Learn more →Three steps to getting on top of your portfolio
Import your portfolio from a spreadsheet or add properties one by one. Each property is linked to its owner.
Choose which compliance checks apply. Set what's mandatory, what expires, and who's responsible. Add custom checks for anything specific to your setup.
The dashboard shows what needs attention. Monthly emails go to owners automatically. Your team sees their tasks on login.
Built to be straightforward. We'll help you get set up and your team will pick it up quickly.